| To: |
Mayor Collins, City Commissioners, and Manager Harlow-Schalk |
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| From: |
Sheila Danielson, Finance Director
Chris Couey, Budget Analyst |
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| Subject: |
Consider a Resolution of Intention to amend the Revised Final Budgets, Budget Authorities, and Appropriations for the Fiscal Year Beginning July 1, 2020 and Ending June 30, 2021 for the City of Helena, Montana by amending Resolution No. 20609 to increase appropriations by $760,000 and set a public hearing for June 28, 2021. |
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Present Situation:
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On June 29, 2020 the City Commission adopted the Revised Final Budgets, Budget Authorities, and Appropriations for the Fiscal Year 2021 with Resolution 20609. Section 7-6-40 of Montana Code Annotated and Reoslution 20609 provide flexibility for the City Manager to adjust budgets within an individual fund as needed to adapt to changing operations. Occasionally, operations result in expenditures that may exceed the total appropriations limit of the fund. In this instance, a budget amendment is required in order to increase total appropriation limits for any fund experiencing higher than anticipated expenditures.
Finance staff has reviewed current expenditure levels with Departmeng Heads and provided revised projections for Fiscal Year ending June 30, 2021 documented in the Draft Preliminary Fiscal Year 2022 Budget document. Based on those revised projections, staff is recommending the following increases to appropriations, all funded through cash reserves, with the exception of the Golf Fund that will require a Geneal Fund subsidy to support operations and end fiscally solvent with a positive cash balance. Proposed Fund appropriation increases are as follows and reasons for exceeding original projections are as follows:
Fund 563 (Golf) - $100,000 –
• Munis Restaurant ReSale Supplies: $40,000
• Munis Restaurant, Entertainment: $16,000
• Munis Restaurant, Fixed Cgs: TIP Cash Outs: $20,000
• Golf Course Maintenance, City Assessments: $19,000
• Golf Course Maintenance, Misc. Other: $5,000
Fund 650 (Health Insurance) - $600,000 –
• FY21 actuals has one payment from FY20 accounted for in total costs for FY21. Change in accounting practice for FY21.
Fund 651 (Dental Insurance) - $50,000 –
• FY21 actuals has one payment from FY20 accounted for in total costs for FY21. Change in accounting practice for FY21.
Fund 652 (Vision Insurance) - $10,000 –
• FY21 actuals has one payment from FY20 accounted for in total costs for FY21. Change in accounting practice for FY21.
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Background Information:
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A Resolution of Intention to amend the Revised Final Budgets, Budget Authorities, and Appropriations for the Fiscal Year Beginning July 1, 2020 and Ending June 30, 2021 for the City of Helena, Montana by amending Resolution No. 20609 to increase appropriations by $760,000 and set a public hearing for June 28, 2021. |
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Proposal/Objective:
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A Resolution of Intention to amend the Revised Final Budgets, Budget Authorities, and Appropriations for the Fiscal Year Beginning July 1, 2020 and Ending June 30, 2021 for the City of Helena, Montana by amending Resolution No. 20609 to increase appropriations by $760,000 and set a public hearing for June 28, 2021. |
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Advantage:
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This Budget Amendment prevents the City from violating Section 4-6-4033 MCA “Expenditure Limitation” from expending more than the amount of appropriations adopted by the City Commission for FY 2021. |
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Notable Energy Impact:
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N/A |
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Notice of Public Hearing:
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N/A
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